J.1 Acceptable reasons for interruptions of studies

Where an application for consent to an interruption of Master’s or Doctoral studies is being considered, the indications below of possible reasons shall serve as the guidelines in judging the acceptability of the reasons given in support of such application. Each such application shall be substantiated by means of appropriate supporting documents, such as letter of appointment, text of academic assignment, medical certificate(s), financial statement(s), affidavit, etc.

J.1.1 Work
Situation at work

J.1.2 Illness, injury, etc.
Medical reasons.

J.1.3 Finance
Financial reasons.

J.1.4 Other personal circumstances
Highly special personal circumstances, if thoroughly and convincingly substantiated.

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J.2 Procedure for applications for consent to an interruption of studies

J.2.1 Closing date
Any application for consent to an interruption of studies shall reach the appropriate faculty secretary on or before 30 April of the year concerned. No application for consent to an interruption of studies shall be considered after 30 April of the academic year concerned.

J.2.2 Late applications not considered after 30 April
Consent to an interruption of studies shall be considered on the recommendation of the promoter/supervisor and the chairperson of the department concerned

J.2.3 Entry in recommendatory report
Where any such application has been granted, it shall be entered in the next recommendatory report of the faculty board concerned.

J.2.4 Minimum period of one year
Consent to an interruption of studies shall be granted for a period of not less than one year.

J.2.5 Limitations in the case of Master's candidates
Consent to an interruption of his studies for the degree of Master shall in the normal course of events be granted to any student once only and for a period of one year.

J.2.6 Limitations in the case of Doctoral candidates
Consent to an interruption of his studies for the degree of Doctor shall in the normal course of events be granted to any one student either twice at the most, namely for a period of one year in each instance, or once only, namely for a period of two years.

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J.3 Failure to register

J.3.1 Fees payable retrospectively; no retrospective registration
Any postgraduate student having failed to register for any particular year or years shall, if at all granted consent to register again, when presenting himself for registration pay the full registration fee and the full tuition or continuation fee, as the case may be, for each such year not previously registered for, but shall not be registered with retrospective effect.

J.3.2 Registration requirements for award of degree in April
No degree shall be conferred upon a student at the April ceremony if he was not registered for the previous year and was not so registered before August of such previous year. Such a student may, however, by the end of April obtain from the University a formal statement to the effect that he has complied with the requirements for the degree in question and that the said degree will be conferred in December: Provided that the student shall have been registered on time in respect of the year in which such degree is to be conferred and shall have paid the tuition or continuation fee, as the case may be, for such year.

J.3.3 Scope of these rules
The rules set forth in J.3.1 and J.3.2 above shall hold for all one-year and two-year programmes for the degree of Master and for all programmes for the Doctorate.

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